Important dates
Sign-up for ticket lottery: Sep 12-28, 2023 - Sign-up is closed
Collecting co-player preferences: Sep 29 - Oct 6, 2023
Announcing the players: Oct 9, 2023
Filling the casting questionnaire: Oct 9-23, 2023
Announcing the final casting and run allocation: Nov 1, 2023
Payment of the first installment: (210€/160€/110€/50€): by Nov 15, 2023
Collecting co-player preferences: Sep 29 - Oct 6, 2023
Announcing the players: Oct 9, 2023
Filling the casting questionnaire: Oct 9-23, 2023
Announcing the final casting and run allocation: Nov 1, 2023
Payment of the first installment: (210€/160€/110€/50€): by Nov 15, 2023
Prices
Standard ticket 550 €
Subsidized ticket 250 €
Sponsor ticket 600€ or 650€
Price for a standard ticket is 550€, and it can be paid in 5 installments of 110€ each or in full right away. We are also offering at least 2 subsidized tickets per run with the possibility of extra subsidized tickets depending on the amount of sponsor tickets sold. Subsidized tickets are 250€ and can also be paid in 5 installments of 50€ each.
For sponsor tickets, we have two price categories, 600€ and 650€. Sponsor tickets can also be paid in installments; however, the sponsored part (50-100€) is paid as part of the first installment with the remaining 4 installments being 110€ each. Opting for a sponsor ticket will allow us to increase the number of subsidized tickets. Sponsors will also be offered small memorabilia (with an option to opt-out). The memorabilia is meant to be a small thank you, however, it will not be exclusively available to sponsors but can also be purchased on-site by all players.
Players applying for subsidized ticket are only considered for the lottery for subsidized spots (6 confirmed and possibility on additional spots based on amount of sponsor tickets) as these tickets are reserved for people who wouldn't be able to attend unless receiving a subsidized ticket.
Subsidized ticket 250 €
Sponsor ticket 600€ or 650€
Price for a standard ticket is 550€, and it can be paid in 5 installments of 110€ each or in full right away. We are also offering at least 2 subsidized tickets per run with the possibility of extra subsidized tickets depending on the amount of sponsor tickets sold. Subsidized tickets are 250€ and can also be paid in 5 installments of 50€ each.
For sponsor tickets, we have two price categories, 600€ and 650€. Sponsor tickets can also be paid in installments; however, the sponsored part (50-100€) is paid as part of the first installment with the remaining 4 installments being 110€ each. Opting for a sponsor ticket will allow us to increase the number of subsidized tickets. Sponsors will also be offered small memorabilia (with an option to opt-out). The memorabilia is meant to be a small thank you, however, it will not be exclusively available to sponsors but can also be purchased on-site by all players.
Players applying for subsidized ticket are only considered for the lottery for subsidized spots (6 confirmed and possibility on additional spots based on amount of sponsor tickets) as these tickets are reserved for people who wouldn't be able to attend unless receiving a subsidized ticket.
Installment plan
Nov 15, 2023: sponsors 210€/160€, regular 110€, subsidized 50€
Dec 15, 2023: 110€/50€
Jan 15, 2024: 110€/50€
Feb 15, 2024: 110€/50€
Mar 15, 2024: 110€/50€
Included in the game fee
The game fee includes participation in the larp with a pre-written character, accommodation for 4 nights, and vegetarian meals throughout the larp. The sleeping arrangements are on bunk beds or mattresses in shared mixed-gender rooms.
Meals include 2 warm meals, breakfast and snacks on full days, a light evening meal and snacks on the arrival day and breakfast on the departure day. We will do our best to accommodate players’ dietary requirements.
Additi0nal costs
The fee does not include transportation to and from the venue or costume rental.
There is an additional costume rental fee for characters belonging to officers and bridge crew, pilots, engineers, marines, medics and scientists, varying from approximately 30€ to 60€ depending on the character group. Rental prices will be finalized as soon as possible (by the end of the year at the latest). The rental price includes a uniform jacket and any weapons or other equipment the player needs during the larp, as well as an in-game t-shirt the player gets to keep afterwards.
For other character groups (civilians and Velians), players are expected to create their own costumes with the assistance of our costume guidelines.
Nov 15, 2023: sponsors 210€/160€, regular 110€, subsidized 50€
Dec 15, 2023: 110€/50€
Jan 15, 2024: 110€/50€
Feb 15, 2024: 110€/50€
Mar 15, 2024: 110€/50€
Included in the game fee
The game fee includes participation in the larp with a pre-written character, accommodation for 4 nights, and vegetarian meals throughout the larp. The sleeping arrangements are on bunk beds or mattresses in shared mixed-gender rooms.
Meals include 2 warm meals, breakfast and snacks on full days, a light evening meal and snacks on the arrival day and breakfast on the departure day. We will do our best to accommodate players’ dietary requirements.
Additi0nal costs
The fee does not include transportation to and from the venue or costume rental.
There is an additional costume rental fee for characters belonging to officers and bridge crew, pilots, engineers, marines, medics and scientists, varying from approximately 30€ to 60€ depending on the character group. Rental prices will be finalized as soon as possible (by the end of the year at the latest). The rental price includes a uniform jacket and any weapons or other equipment the player needs during the larp, as well as an in-game t-shirt the player gets to keep afterwards.
For other character groups (civilians and Velians), players are expected to create their own costumes with the assistance of our costume guidelines.
Cancellation policy
In the unfortunate event that a player needs to cancel the larp, our cancellation and resell policy is as follows.
Players are not allowed to directly resell their tickets. If you are unable to attend, please inform us of it as soon as possible.
For any ticket category, the first installment including a potential sponsor add-on is never refunded regardless of the time of cancellation.
Depending on the cancellation time, the refund amounts are as follows:
Cancellation by March 31th, 2024: Refund 440€ standard/sponsor, 200€ subsidized
Cancellation by May 31st, 2024: Refund 275€ standard/sponsor, 125€ subsidized
Cancellation after May 31st 2024: No refunds
Replacements for open characters are picked by the game organizers. Players for available characters are picked via lottery from the waiting list. To make the process faster and more convenient for us, we might offer open characters to several players at once, and the fastest to confirm will receive the spot. Closer to the event, we might offer open spots directly to interested players without a lottery.
Removing players
We reserve the right, at any time before or during the game, to decline the participation of any player to the larp if we deem them dangerous or harmful to the larp or other participants. If we should exercise this right, we will inform the participant in question as soon as the decision has been made.
If the decision is made before the event, we will refund the ticket cost and rental cost in full (including sponsor tickets or tickets paid in parts), but we will not refund any travel arrangements or other costs (e.g. props acquired by the player).
If our code of conduct is broken by any of the participants, we have the right to remove the player from the larp without any refunds.
Our rules and safety policies can be found here!
Players are not allowed to directly resell their tickets. If you are unable to attend, please inform us of it as soon as possible.
For any ticket category, the first installment including a potential sponsor add-on is never refunded regardless of the time of cancellation.
Depending on the cancellation time, the refund amounts are as follows:
Cancellation by March 31th, 2024: Refund 440€ standard/sponsor, 200€ subsidized
Cancellation by May 31st, 2024: Refund 275€ standard/sponsor, 125€ subsidized
Cancellation after May 31st 2024: No refunds
Replacements for open characters are picked by the game organizers. Players for available characters are picked via lottery from the waiting list. To make the process faster and more convenient for us, we might offer open characters to several players at once, and the fastest to confirm will receive the spot. Closer to the event, we might offer open spots directly to interested players without a lottery.
Removing players
We reserve the right, at any time before or during the game, to decline the participation of any player to the larp if we deem them dangerous or harmful to the larp or other participants. If we should exercise this right, we will inform the participant in question as soon as the decision has been made.
If the decision is made before the event, we will refund the ticket cost and rental cost in full (including sponsor tickets or tickets paid in parts), but we will not refund any travel arrangements or other costs (e.g. props acquired by the player).
If our code of conduct is broken by any of the participants, we have the right to remove the player from the larp without any refunds.
Our rules and safety policies can be found here!
Sign up process
Sign-ups for the player selection lottery will open on 12 September, 2023. Final casting and run allocations will be announced on 1 November, 2023.
12 September: Sign up opens at 8pm (Finnish time).
28 September: Sign up closes at the end of day (Finnish time).
29 September: After the sign up period has ended, we will send all those who signed up a questionnaire for co-player preferences, along with a list of the names and nationalities of everyone who signed up.
6 October: Questionnaire for co-player preferences closes.
9 October: The results of the player selection lottery will be announced via email. The names of the players who received a spot will only be shared within the players of each run and will not be made public.
23 October: Casting questionnaire deadline. Those who have received a spot are asked to fill in the casting questionnaire within two weeks.If we fail to receive a response to the casting questionnaire within the deadline, the player will lose their spot and we will select a new player from the waiting list. If new players are chosen, they are expected to fill the casting questionnaire by the end of 26 October.
1 November: Final casting and run allocation announced.
15 November: Deadline for paying the first installment of the game fee to confirm your spot.
Player selection
Player selection will be done via a lottery with no set quotas, except for some spots reserved for organizing team members. The lottery will be done first in a large batch to select roughly 70% of the players for all runs. After this initial lottery, we will fill in the rest of the spots with further lotteries, with an eye on balancing out any over- or under-representation.
The player selection form will be brief and will not have any free text questions. We will ask for minimal demographics information: gender, nationality, and larp experience. This will allow us to ensure that we will end up with a balanced set of players for each run. Players who already participated in the 2019 runs are welcome to return to the game in 2024. There are no quotas for first-timers or returning players.
In addition to these demographics, we will also ask the players to state their top three character groups. This will help us ensure that we will have a set of players that matches to the set of characters we have, so that we won’t end up with, for example, a run full of people wanting to play mechanics with nobody wanting a scientist character.
The final division of players into the three runs will be done during the casting process. If a player can only attend one specific run, their spot will be reserved for that run, but for players with multiple suitable run dates, the run will be set during casting.
Co-player preferences and flagging
We will ask for co-player preferences in a separate form after the initial signup closes. For the most part, this data will factor in during the casting process to ensure that people will end up in runs with their preferred co-players.
All potential players will have the chance to indicate their co-player preferences, including co-players they need or want to attend together with, as well as those they wish to avoid. A complete list of the names and nationalities of those whose signed up will be shared for these purposes.
To make the lottery fair, adding co-players to your preferences will not increase anyone’s chances of getting in. If there are players who absolutely must attend the game together or not at all, then both / all players will still need to get a spot in the lottery. Thus, having a long list of must-have players will unfortunately decrease your chances of getting in. For those who do get in, we will try our very best to cast preferred co-players in the same run.
In addition to preferred co-players, players can also indicate players they do not want to attend the same run with. If we need to decide between two players who cannot participate in the same run, the decision will be made by lottery.
We will also ask if there are any red flags among those signed up – anyone who might be a concern for the safety of other players and/or organizers. If such red flags do arise, we will deal with them on a case by case basis.
Casting
The casting form is a lengthier questionnaire aimed to gather all the relevant information we need in order to match the players to the characters. It will have more specific questions about your desired game experience and content, as well as confirm your character group preferences.
During the casting process, we will aim to assign each selected player a character that we hope will provide them with the experience best suited to their wishes as detailed in the casting questionnaire.
The division of players into the three runs will be finalized during casting.
Waiting list
Everyone who indicated in their sign-up that they wish to remain in the waiting list has been added there. Due the significant amount of sign ups the waiting list is unfortunately full and it is no longer possible to sign up for the waiting list.
12 September: Sign up opens at 8pm (Finnish time).
28 September: Sign up closes at the end of day (Finnish time).
29 September: After the sign up period has ended, we will send all those who signed up a questionnaire for co-player preferences, along with a list of the names and nationalities of everyone who signed up.
6 October: Questionnaire for co-player preferences closes.
9 October: The results of the player selection lottery will be announced via email. The names of the players who received a spot will only be shared within the players of each run and will not be made public.
23 October: Casting questionnaire deadline. Those who have received a spot are asked to fill in the casting questionnaire within two weeks.If we fail to receive a response to the casting questionnaire within the deadline, the player will lose their spot and we will select a new player from the waiting list. If new players are chosen, they are expected to fill the casting questionnaire by the end of 26 October.
1 November: Final casting and run allocation announced.
15 November: Deadline for paying the first installment of the game fee to confirm your spot.
Player selection
Player selection will be done via a lottery with no set quotas, except for some spots reserved for organizing team members. The lottery will be done first in a large batch to select roughly 70% of the players for all runs. After this initial lottery, we will fill in the rest of the spots with further lotteries, with an eye on balancing out any over- or under-representation.
The player selection form will be brief and will not have any free text questions. We will ask for minimal demographics information: gender, nationality, and larp experience. This will allow us to ensure that we will end up with a balanced set of players for each run. Players who already participated in the 2019 runs are welcome to return to the game in 2024. There are no quotas for first-timers or returning players.
In addition to these demographics, we will also ask the players to state their top three character groups. This will help us ensure that we will have a set of players that matches to the set of characters we have, so that we won’t end up with, for example, a run full of people wanting to play mechanics with nobody wanting a scientist character.
The final division of players into the three runs will be done during the casting process. If a player can only attend one specific run, their spot will be reserved for that run, but for players with multiple suitable run dates, the run will be set during casting.
Co-player preferences and flagging
We will ask for co-player preferences in a separate form after the initial signup closes. For the most part, this data will factor in during the casting process to ensure that people will end up in runs with their preferred co-players.
All potential players will have the chance to indicate their co-player preferences, including co-players they need or want to attend together with, as well as those they wish to avoid. A complete list of the names and nationalities of those whose signed up will be shared for these purposes.
To make the lottery fair, adding co-players to your preferences will not increase anyone’s chances of getting in. If there are players who absolutely must attend the game together or not at all, then both / all players will still need to get a spot in the lottery. Thus, having a long list of must-have players will unfortunately decrease your chances of getting in. For those who do get in, we will try our very best to cast preferred co-players in the same run.
In addition to preferred co-players, players can also indicate players they do not want to attend the same run with. If we need to decide between two players who cannot participate in the same run, the decision will be made by lottery.
We will also ask if there are any red flags among those signed up – anyone who might be a concern for the safety of other players and/or organizers. If such red flags do arise, we will deal with them on a case by case basis.
Casting
The casting form is a lengthier questionnaire aimed to gather all the relevant information we need in order to match the players to the characters. It will have more specific questions about your desired game experience and content, as well as confirm your character group preferences.
During the casting process, we will aim to assign each selected player a character that we hope will provide them with the experience best suited to their wishes as detailed in the casting questionnaire.
The division of players into the three runs will be finalized during casting.
Waiting list
Everyone who indicated in their sign-up that they wish to remain in the waiting list has been added there. Due the significant amount of sign ups the waiting list is unfortunately full and it is no longer possible to sign up for the waiting list.